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Information for New and Returning Postgraduate Students

Application for postgraduate study

If you want to apply for postgraduate studies in the department, go here: http://www.sit.uct.ac.za/sit/postgrad/overview.

Registration

Details about the Faculty requirements for registration (as well as links to the required documents) for all postgraduate students can be found here: http://www.science.uct.ac.za/sci/postgrad/current/registration.

The deadline for Master's and PhD registration is 8 February 2019. This deadline does not apply to new Master's by Dissertation students and new PhD students. It applies to new and returning Coursework Master's students, returning Master's by Dissertation students, and returning PhD students.

New Coursework Master's Students:

  1. Complete the 2019 Postgraduate Registration Form.
  2. Complete the 2019 Master's Coursework Curriculum Form. Select "Computer_Science_MSc" as the degree, select the compulsory course CSC5020Z, and then select six of the available courses (ranging from CSC5021Z to CSC5033Z). Details about the courses can be found here. You need to select six courses when you register, but you have until Friday 15 February to finalise your selection of courses.
  3. Email the two completed forms to the Postgraduate Coordinator at pgcoordinator@cs.uct.ac.za and cc the Postgraduate Teaching Asisstant (pgta@cs.uct.ac.za). The Postgraduate Coordinator and Head of Department will sign the curriculum form, and email both forms back to you.
  4. Email the two signed forms to Shahieda Samsodien at shahieda.samsodien@uct.ac.za in the Faculty Office, and cc the Postgraduate Coordinator (pgcoordinator@cs.uct.ac.za) and the Postgraduate Teaching Asisstant (pgta@cs.uct.ac.za).

Returning Coursework Master's Students:

  1. Complete the 2019 Postgraduate Registration Form.
  2. Complete the 2019 Master's Coursework Curriculum Form. Select "Computer_Science_MSc" as the degree, select "CSC5002W Computer Science Minor Dissertation" under Dissertation. Do not select any courses.
  3. Complete the ACA47a Memorandum of Understanding (MOU) in consultation with your supervisor. Information about completing the form can be found here.
  4. Complete the departmental addendum to the Memorandum of Understanding (MOU) in consultation with your supervisor. A docx version of the addendum can be found here. A PDF version can be found here.
  5. Email the four completed forms, together with your 1-3 page research proposal, to the Postgraduate Coordinator at pgcoordinator@cs.uct.ac.za and cc the Postgraduate Teaching Asisstant (pgta@cs.uct.ac.za). The Postgraduate Coordinator and Head of Department will sign the curriculum form, and email the forms back to you.
  6. Email the four forms, together with your 1-3 page research proposal, to Shahieda Samsodien at shahieda.samsodien@uct.ac.za in the Faculty Office, and cc the Postgraduate Coordinator (pgcoordinator@cs.uct.ac.za) and the Postgraduate Teaching Asisstant (pgta@cs.uct.ac.za).

New Master's by Dissertation Students:

  1. Complete the ACA47a Memorandum of Understanding (MOU) in consultation with your supervisor. Information about completing the form can be found here.
  2. Complete the departmental addendum to the Memorandum of Understanding (MOU) in consultation with your supervisor. A docx version of the addendum can be found here. A PDF version can be found here.
  3. Upload the two completed documents, as well as your 1-3 page research proposal, to your PeopleSoft record.

Returning Master's by Dissertation Students:

  1. Complete the ACA48 Progress and Planned Activity (PPA) form in consultation with your supervisor. Information about completing the form can be found here.
  2. Upload the completed document to your PeopleSoft record.

New PhD students:

  1. Complete the ACA47a Memorandum of Understanding (MOU) in consultation with your supervisor. Information about completing the form can be found here.
  2. Complete the departmental addendum to the Memorandum of Understanding (MOU) in consultation with your supervisor. A docx version of the addendum can be found here. A PDF version can be found here.
  3. Upload the two completed documents, as well as your 1-3 page research proposal, to your PeopleSoft record.

Returning PhD Students:

  1. Complete the ACA48 Progress and Planned Activity (PPA) form in consultation with your supervisor. Information about completing the form can be found here.
  2. Upload the completed document to your PeopleSoft record.

MSc & PhD Research Proposal Procedure

All Masters and PhD students must write and present a research proposal in the first year of their studies. The deadlines for presenting their research proposal are as follows:
  • MSc by Coursework & Dissertation: 15 December.
  • MSc by Dissertation only: End of the first semester.
  • PhD: 30 September.
The procedure for writing and presenting a research proposal is detailed below. Please contact the Teaching Assistant for Postgraduate Studies if you have any additional questions/queries.
  1. Form a committee

    Your committee must consist of your primary supervisor and at least two other non-supervisors, with at least one of the two being a member of the Department of Computer Science academic staff. Your committee members must have at least the qualification of the degree you are pursuing, unless a letter of motivation is approved by the Postgraduate Coordinator. It is your responsibility to find and contact appropriate members of your committee. If you are struggling to do so, please talk to your supervisor.
  2. Write a research proposal

    • The content and length of your written proposal depends on what is appropriate for your research subarea, and must be discussed with your supervisor. As a guideline, it should be at most 8 pages for a Masters and at most 10 pages for a PhD.
    • Your final written proposal must be submitted to your committee at least one full week before your proposal presentation.
  3. Plan and present your proposal

    • Arrange a time and date (a one hour time slot) for your presentation with your committee.
    • Book a venue for the presentation. You should liaise with Thelma Jenneker at reception to help you do so (or ask your supervisor for help). If the venue does not have a built-in data projector, ensure that you secure a portable data projector for your presentation.
    • Ensure that you send an email to staff@cs.uct.ac.za and grads@cs.uct.ac.za at least one full week before your presentation.
    • Email template

      The email should follow this template:
      Subject line of email
      Your name: MSc/PhD (whichever one applies to you) proposal presentation
      Body of email
      Date: date of your proposal
      Time: time of your proposal
      Venue: venue for your proposal

      Supervisor: your supervisor's name

      ABSTRACT:
      your thesis abstract

The format of the presentation

  • Your primary supervisor will chair the event.
  • Your committee members must all be in attendance. If it is not possible for a committee member to attend in person, remote attendace (eg. via Skype) is permissable.
  • Your presentation should be at most 10 minutes long.
  • The next 20 minutes will be for your committee members, and anyone else in attendance, to ask questions.
  • Your committee members will then privately discuss your proposal.

Proposal Outcome

Your committee chair (your supervisor) will email the result of your research proposal presentation to you and the postgraduate coordinator with any necessary comments. It is your responsibility to ensure that the supervisor sends this email. There are three possible outcomes to the research proposal presentation:
  • Pass: You have passed and no further action is required on your part.
  • Pass with edits approved by committee chair: You will be given explicit feedback and some time to address that feedback in written form. If the feedback comes from a particular committee member, your supervisor may request that you seek specific approval of your changes from that committee member to ensure that it is adequately addressed.
  • Fail with the option to reschedule: In this case you will receive more substantial feedback from the committee. They will determine the amount of time (typically in the range of 2­6 weeks) that you have to address the concerns and present to the committee a second time.
last modified 2019-06-16 15:44